Last updated: 26 September 2026
This policy explains how we collect, use and protect personal information when you visit www.coachrodneyking.com, contact us, subscribe to emails, buy a product, join a course or membership, or work with Dr Rodney King.
Coach Rodney King is the public-facing brand of EMBODIED PERFORMANCE COACHING PTE. LTD., Singapore UEN 201729484R, registered at 151 Chin Swee Road, #07-12, Manhattan House, Singapore 169876.
The company is the data controller: it decides why and how your information is used. Dr Rodney King delivers services from the Isle of Man on its behalf. “We”, “us” and “our” refer to the company and its authorised personnel.
Privacy enquiries: rodney@embodiedperformancecoaching.com
We follow the data protection laws applicable to our activities, including Singapore's PDPA and the Isle of Man's Data Protection Act 2018 and Applied GDPR where they apply. UK or EU requirements may also apply to particular activities.
Depending on your interaction with us, we collect:
Contact details, enquiries, correspondence and booking information.
Account details, orders, billing information, subscriptions and payment records. Payment providers handle your payment credentials.
Course progress, assignments, feedback and certification records.
Community profiles and content you choose to contribute.
Client agreements, appointment records and brief notes relevant to private work.
Technical information such as IP address, browser details and access logs, together with information from the cookies or tracking tools in use.
Email subscription preferences and consent records.
Information comes from you, your use of the website, and providers supporting payments, bookings and service delivery. We explain any materially different source or use when relevant.
Where GDPR-style lawful bases apply, our purposes and bases are:
PurposeLawful basisArranging requested services and providing purchases, courses, memberships, assessments and private sessionsTaking steps at your request before a contract, or performing our contractAnswering general enquiries and providing supportOur legitimate interest in responding to people who contact usKeeping required tax and accounting recordsApplicable legal obligationsProtecting accounts and managing community spacesOur legitimate interest in maintaining secure, properly managed servicesHandling complaints and legal claimsOur legitimate interest in resolving disputes and protecting legal rights; legal obligations where applicableSending optional newsletters and promotional emailsConsentOptional tracking where consent is requiredConsent
We balance legitimate interests against your rights. Under Singapore's PDPA, we obtain required consent or rely on an applicable statutory exception; a GDPR lawful basis does not itself establish a PDPA exception.
If requested information is necessary for a purchase, booking or legal requirement, we explain this. Without it, we may be unable to provide the relevant service.
Our work may involve health, accessibility or other sensitive information, including religious or philosophical beliefs. We seek only information relevant to the agreed service.
For routine service delivery involving special-category information, we obtain separate, explicit consent alongside the relevant lawful basis above. A website visit or general enquiry does not provide that consent. You may withdraw it by contacting us; we explain any effect on continuing the work. Withdrawal does not affect earlier lawful processing. Any continued use or retention needs its own valid legal basis and special-category condition where required, for example for legal claims.
Private session material is confidential. Limited, lawful disclosure may be necessary for professional supervision, advice, insurance, legal obligations or a serious safety concern. We minimise disclosure and remove identifying details wherever practicable.
Private sessions are not routinely recorded. Recording, automated transcription or use of identifiable session material with generative AI requires separate, explicit written agreement. Identifiable client material is used in marketing, teaching or publication only with specific permission.
We send newsletters and promotional emails when you opt in. Unsubscribe using the link in an email or contact us. Essential messages about an active account, purchase or booking may continue. We keep a limited preference record to respect your choice.
The website uses cookies and similar technologies for functions such as sign-in, checkout and security. Optional technologies are activated only with consent where consent is required. Blocking essential cookies may affect website functions.
We share relevant information with providers supporting website hosting, courses, payments, booking, email, video calls, electronic signatures and storage. We also use professional advisers where necessary, and disclose information to authorities or others when legally required or otherwise necessary and lawful.
Podia hosts this website and supports its account, course and related functions. It processes some information on our instructions and some for its own purposes. See Podia's privacy policy. Providers acting on our instructions are subject to appropriate processing and confidentiality arrangements. Payment providers also have their own legal responsibilities.
Your profile and contributions in community or course discussions may be visible to people with access to that space. External websites, including linked publishing platforms, have their own privacy notices; our use of information received from them remains covered here.
Information may be processed in the Isle of Man, Singapore, the United States and other countries where providers operate. Podia states that its services are hosted and operated in the United States. Where required, international transfers use recognised adequacy arrangements or appropriate contractual and supplementary safeguards. Singapore PDPA transfer requirements apply where relevant.
You may contact us for details and a copy of applicable safeguards, subject to appropriate redactions.
We keep information for its stated purpose, taking account of service commitments, legal requirements and unresolved complaints or claims:
Enquiries: until resolved and necessary follow-up is complete, unless they become part of a client relationship or dispute.
Accounts, courses and memberships: while needed to provide your access and support, and to resolve outstanding account or billing matters.
Adult Coaching Philosophia client records: normally six years after the final session, as set out in the current agreement, unless a justified legal, insurance or active-complaint reason requires a different period.
Financial records: for the tax and accounting retention period applicable to the invoicing entity.
Marketing records: until you unsubscribe or they are no longer needed, with limited suppression records kept to respect your preference.
We delete information securely or anonymise it when retention is no longer justified. A deletion request may not remove records we must lawfully retain; we explain any exception.
We use reasonable technical and organisational safeguards, including access restrictions and confidentiality measures. No system provides an absolute security guarantee. Please protect your account credentials and use agreed private channels for sensitive information.
You may request access or correction, ask about our use of your information, or withdraw consent where processing relies on it. Depending on applicable law, you may also have rights to deletion, restriction, portability and objection to legitimate-interest processing. You can object to direct marketing at any time. Rights have applicable conditions and exceptions.
We may reasonably verify your identity and respond within the relevant legal deadline. Applied GDPR requests normally receive a response within one month; we explain any permitted extension within that period.
Contact [PRIVACY EMAIL / DPO CONTACT] with requests or complaints. You may also approach the relevant regulator, including the Isle of Man Information Commissioner or Singapore Personal Data Protection Commission, and the UK ICO or your relevant EU supervisory authority where applicable. This does not depend on first completing our complaints process.
Coaching Philosophia private services are normally for adults. Work involving someone under 18 requires separate arrangements addressing consent, confidentiality and appropriate guardian involvement.
We update this policy when our practices change and show the revised date above. We bring significant changes to your attention where necessary and obtain fresh consent for any new use requiring it.